Understanding Your HOA Resale Package: What It Is and Why It Matters

Buying a home in a managed community is an exciting milestone — but it also comes with a lot of paperwork. One document you don’t want to overlook is your community’s resale package.

Whether you’re a buyer or seller, the resale package is a vital resource that provides financial transparency, outlines community rules, and protects everyone involved in the transaction.

Let’s break down what’s inside, why it’s important, and how to navigate the process confidently.

What Is a Resale Package?

A resale package (also called an HOA disclosure or resale disclosure) includes important information about a property that’s part of a homeowners’ association (HOA) or condominium association.

It’s typically prepared when a home is being sold and is meant to help buyers understand exactly what they’re purchasing — from community rules to financial obligations.

Common documents in a resale package:

• Annual financial statements
• Articles of Incorporation
• Bylaws
• CC&Rs (Declaration of Covenants, Conditions & Restrictions)
• Architectural guidelines
• Resale or estoppel certificate
• Insurance certificate
• HOA meeting minutes
• Reserve study or reserve report
• Resolutions and policies

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Discover More: The Complete HOA Governing Document Guide

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Why Is a Resale Package Important?

The resale package ensures that all required information is disclosed to the buyer before closing, protecting both the buyer and seller.

For the seller:
It provides proof of good standing with the HOA — confirming there are no outstanding dues or violations.

For the buyer:
It offers a clear look into the community’s financial health, any fees owed, and the rules they’ll need to follow as a new homeowner.

In short, the resale package helps everyone avoid surprises after closing.

How the Resale Package Process Works

While the process can vary by state, the general flow looks similar across most communities.

1. After a purchase contract is signed, the seller must provide a resale package to the buyer.
2. The package is usually requested by the buyer, seller, real estate agent, or title/escrow company.
3. State laws often require this disclosure, and in some cases, limit the fees that HOAs can charge for it.
4. Fees for preparing the package vary depending on the state and the community’s management setup.

Anyone involved in the sale — including the buyer, seller, realtor, closing agent, lender, or attorney — can request the resale package.

The Two Main Parts of a Resale Package

A resale package usually includes two main components: the resale certificate and the governing documents.

1. The Resale Certificate

Also known as a closing statement, estoppel, dues statement, or paid assessment letter, the resale certificate provides a financial overview of the HOA and the property being sold.

It details the seller’s account status, fees owed, and any pending issues related to the property.

Common information included:

• Unpaid or pending violations
• Outstanding balances or past-due fees
• Fees due at closing
• Pending litigation
• Other state-specific disclosures

Why the resale certificate matters:

• Gives the buyer a clear understanding of the property’s financial standing
• Reduces risk for both the buyer and the HOA
• Ensures transparency about any potential financial obligations

If a seller isn’t current on their payments, the resale certificate discloses that — protecting both the buyer and HOA from unexpected liabilities.

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2. Governing Documents

The second part of the resale package includes the community’s governing documents, which outline how the association operates and what rules homeowners must follow.

These may include:

• Master deed and bylaws
• Articles of association or incorporation
• Rules and regulations
• Reserve study
• Board meeting minutes

These documents help buyers understand the community’s expectations — from architectural guidelines to common area use.

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Learn More: A No-Nonsense Guide to HOA Governing Documents

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What to Look for When Reviewing Your Resale Package

Buying into a community means agreeing to its financial and lifestyle obligations. Before signing on the dotted line, take time to carefully review what’s included.

1. Bylaws and rules:
Look for any restrictions or requirements that could affect your lifestyle, such as parking rules, pet policies, or rental limitations.

2. Reserve study and financials:
Check for signs of strong financial health — or red flags like special assessments or rising dues.

3. Fees and violations:
Confirm that any unpaid balances or violations are resolved before closing.

4. Negotiation opportunities:
If there are outstanding fees, you may be able to negotiate with the seller to address them during closing.

Taking the time to review your package thoroughly helps prevent future surprises and protects your investment.

The Role of Property Management Companies

An HOA property management company can make the resale process smoother for everyone involved.

They help prepare and distribute resale packages accurately, ensure compliance with state laws, and often serve as the main point of contact for documentation requests.

Because management companies handle these tasks professionally, they reduce the risk of errors or missing information. If mistakes do occur, they’re typically responsible for correcting them and covering any financial discrepancies.

Fees for preparing resale packages vary by company and location, but the value of accuracy and efficiency is often well worth it.

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How Self-Managed HOAs Handle Resale Packages

If an HOA doesn’t have a property management company, it’s up to the board or community manager to handle resale packages.

A designated board member, community manager, or administrative staff member is usually responsible for collecting and providing all necessary documentation.

However, this can place a heavy burden on volunteers — and increases the risk of delays or errors. Any mistakes or missing information could make the HOA liable for future disputes.

How Long Does It Take to Get a Resale Package?

The timeline depends on your state and community, but typically, the process takes 5 to 14 calendar days.

Some states even require a specific turnaround time by law. Always plan ahead to avoid delays in closing.

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Read On: Navigating HOA Resale Documents: What Buyers and Sellers Need to Know

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The Bottom Line

Resale packages might seem complex, but they serve an essential purpose: ensuring transparency, protecting buyers and sellers, and keeping your HOA compliant.

By understanding what’s inside and reviewing it carefully, you can move through your home purchase or sale with confidence — and enjoy peace of mind knowing your community is set up for success.

Simplify HOA resale management with TownSq — request, review, and share documents all in one place. Schedule a demo today!